Accounts Payable Specialist

Houston, TX

Full Time

WX999 - Finance

Mid Level

Join Our Team to Fast-Track Your Career!

At WhiteWater Express, we're more than just a car wash; we're a family built on respect, communication, and a passion for people. Our dedicated teams are passionate about people and leading others, and we believe that personal growth is the key to our organizational growth. If you're flexible, adaptable, and ready to take on new challenges, we want you to succeed with us, not just at work, but in life!

Location: 106 Vintage Park Blvd., Suite 100, Houston, TX 77070

What We Bring to the Table

Vacation Time: Because we believe in a work-life balance
Pet Insurance: To keep your furry friends healthy and happy
Free Car Washes: Because we like to keep things sparkling
Internal Professional Development: Because your growth is a priority
Top-Notch Benefits: Including health, dental, and vision insurance to eligible team members
Competitive Earnings: Annual salary to commensurate with experience
Company Matching 401(k) Plan: To help you build your financial future
Additional Coverages: For life, short-term, and long-term disability; for your peace of mind
Flexible Spending Account (FSA): For medical and child expenses, so you can take care of what matters most

Job Summary:

We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our finance team. The AP Specialist will be responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate invoice coding and approvals. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Invoice Processing & Payments:

Review and process vendor invoices, ensuring accuracy and proper coding.
Verify invoice approvals, coding and documentation in AP Automation/Approval system (Limited manual AP invoice entry)
Review and approve company purchasing card transactions, ensuring appropriate documentation is attached with correct coding
Input entries into our Utility Stat Log for assigned locations, ensuring all location entries are completed monthly
Prepare assigned vendor weekly payment runs

Reconciliation & Reporting:

Reconcile accounts payable transactions and vendor statements, resolving discrepancies in a timely manner
Assist with month-end closing by verifying utility stat logs are complete and up to date
Maintain AP aging reports and follow up on outstanding invoices.

Vendor & Internal Communication:

Respond to vendor inquiries regarding payment status, invoice discrepancies, and account reconciliations.
Work closely with internal departments to resolve invoicing issues and ensure proper expense allocation.
Assist with new vendor setup, ensuring compliance with company policies and tax regulations.

Compliance & Process Improvement:

Maintain compliance with company policies, IRS regulations (including 1099 reporting), and accounting best practices.
Identify opportunities for process improvements and automation to enhance efficiency.
Ensure proper documentation and record-keeping in accordance with audit requirements.

Qualifications & Skills:

Experience: 2+ years of experience in accounts payable or a similar accounting role
Technical Skills: Proficiency in accounting software (e.g., Sage Intact, SAP, Oracle, QuickBooks, NetSuite),Microsoft Excel and Google Sheets
Knowledge: Understanding of AP processes and internal controls.
Soft Skills: Strong attention to detail, problem-solving skills, and ability to multitask
Communication: Excellent written and verbal communication skills for interacting with vendors and internal teams
Time Management: Ability to meet deadlines and prioritize tasks effectively

Preferred Qualifications:

Experience working with ERP systems and AP automation tools
Familiarity with multi-entity or multi-location accounting structures
Knowledge of sales and use tax as it relates to vendor invoices

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter*

What's your highest level of education completed?

College or University

LinkedIn Profile URL:

In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!

150

Have you previously been employed at WhiteWater Express?*

Are you authorized to work in the U.S.?*

Are you willing to submit to a full background check including DMV?*

How did you hear about this opportunity? (If referred by a WhiteWater Express team member, please provide their full name and location in the textbox below.)*

Are you able to commute to our corporate office located at:

106 Vintage Park Blvd
Houston, TX 77070*

How many years of accounts payable experience do you have?*

Are you able to multi-task in a fast paced environment?*

What are your salary expectations for this role?*

When can you start?*

If you require any reasonable accommodations, please let us know so we can discuss how we can best support you.*

Are there any specific accommodations you have needed in the past to perform your job effectively?*

Have you ever been convicted of, or pleaded guilty or no contest to, a felony or misdemeanor? Please exclude any convictions that have been sealed, expunged, or statutorily eradicated. Answering 'yes' does not automatically disqualify you from employment; each case is considered based on its relevance to the responsibilities of the position.*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Welcome to WhiteWater Express

Where people power our success!

We're not just in business; we're in the business of PEOPLE. At our core, we stand tall on the pillars of respect, communication, and a collective fervor for people and leadership.

But here's what sets us apart: we've crafted a culture that ignites excitement, fosters engagement, and fuels personal growth and development. These elements aren't just words; they're the heartbeat of our triumphs.

Join us in a journey where people drive innovation, growth, and incredible achievements. At WhiteWater Express, YOU are the force behind our remarkable success. Welcome to a workplace that elevates you.

Come Work Where Leaders are Grown!