WhiteWater Express Car Wash

Accounts Payable Specialist

WX999 - Finance - Houston, TX - Full Time

​Join Our Team to Fast-Track Your Career!   

At WhiteWater Express, we're more than just a car wash; we're a family built on respect, communication, and a passion for people. Our dedicated teams are passionate about people and leading others, and we believe that personal growth is the key to our organizational growth.  If you're flexible, adaptable, and ready to take on new challenges, we want you to succeed with us, not just at work, but in life!
  

Location: 106 Vintage Park Blvd., Suite 100, Houston, TX 77070

What We Bring to the Table

  • Vacation Time: Because we believe in a work-life balance
  • Pet Insurance: To keep your furry friends healthy and happy
  • Free Car Washes: Because we like to keep things sparkling
  • Internal Professional Development: Because your growth is a priority
  • Top-Notch Benefits: Including health, dental, and vision insurance to eligible team members
  • Competitive Earnings: Annual salary to commensurate with experience
  • Company Matching 401(k) Plan: To help you build your financial future
  • Additional Coverages: For life, short-term, and long-term disability; for your peace of mind
  • Flexible Spending Account (FSA): For medical and child expenses, so you can take care of what matters most


Job Summary:

We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our finance team. The AP Specialist will be responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate invoice coding and approvals. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Invoice Processing & Payments:

  • Review and process vendor invoices, ensuring accuracy and proper coding.
  • Verify invoice approvals, coding and documentation in AP Automation/Approval system (Limited manual AP invoice entry)
  • Review and approve company purchasing card transactions, ensuring appropriate documentation is attached with correct coding
  • Input entries into our Utility Stat Log for assigned locations, ensuring all location entries are completed monthly
  • Prepare assigned vendor weekly payment runs

Reconciliation & Reporting:

  • Reconcile accounts payable transactions and vendor statements, resolving discrepancies in a timely manner
  • Assist with month-end closing by verifying utility stat logs are complete and up to date
  • Maintain AP aging reports and follow up on outstanding invoices.

Vendor & Internal Communication:

  • Respond to vendor inquiries regarding payment status, invoice discrepancies, and account reconciliations.
  • Work closely with internal departments to resolve invoicing issues and ensure proper expense allocation.
  • Assist with new vendor setup, ensuring compliance with company policies and tax regulations.

Compliance & Process Improvement:

  • Maintain compliance with company policies, IRS regulations (including 1099 reporting), and accounting best practices.
  • Identify opportunities for process improvements and automation to enhance efficiency.
  • Ensure proper documentation and record-keeping in accordance with audit requirements.

Qualifications & Skills:

  • Experience: 2+ years of experience in accounts payable or a similar accounting role
  • Technical Skills: Proficiency in accounting software (e.g., Sage Intact, SAP, Oracle, QuickBooks, NetSuite),Microsoft Excel and Google Sheets
  • Knowledge: Understanding of AP processes and internal controls.
  • Soft Skills: Strong attention to detail, problem-solving skills, and ability to multitask
  • Communication: Excellent written and verbal communication skills for interacting with vendors and internal teams
  • Time Management: Ability to meet deadlines and prioritize tasks effectively

Preferred Qualifications:

  • Experience working with ERP systems and AP automation tools
  • Familiarity with multi-entity or multi-location accounting structures
  • Knowledge of sales and use tax as it relates to vendor invoices
Apply: Accounts Payable Specialist
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