WhiteWater Express Car Wash

Real Estate and Facilities Coordinator

WX999 - Houston, TX - Full Time

 

Real Estate and Facilities Coordinator

Company Overview

At WhiteWater Express, we're more than just a car wash; we're a company built on respect, communication, and a passion for people. Our dedicated teams are passionate about people and leading others, and we believe that personal growth is the key to our organizational growth. If you're flexible, adaptable, and ready to take on new challenges, we want you to succeed with us, not just at work, but in life.

 

We currently have 123 units and will be at 126 open at year end. We will be adding anywhere from 15-30 units per year over the next several years in all of our markets. We are focused on either building or acquiring high performing units in our existing markets as well as the opportunity to enter new markets through acquisition.

Location: 106 Vintage Park Blvd., Suite 100, Houston, TX 77070

 

Job Summary: 

 

The Real Estate and Facilities Coordinator handles a variety of facilities and real estate-related functions supporting the real estate development processes and maintenance for new and existing WhiteWater locations. 

 

This person will build and maintain healthy relationships between WW team members, vendors and contractors. The three areas of focus will include: assisting in the management of real estate entitlements; managing facility support requests handled via dispatch from our home office; and management of all required permits, licenses, regulatory testing and other required regulatory or jurisdictional documentation for the operation of our car wash locations.  

 

This position reports directly to the EVP of Real Estate and will work with our team of construction and capex directors and managers, our facilities coordinator, our maintenance director and technicians and our accounts payable team.

 

Responsibilities:

Real Estate Development

  • Assist in the coordination of entitlements processes.
  • Assist in the management of all consultants for each project.
  • Organize and maintain digital copy of all project files, coordinating with the Real Estate, Finance, Maintenance, and Construction teams.
  • Collaborate with various vendors to track and complete due diligence items on new location development, ensuring all required items are provided.
  • Assist with permit application process.

Construction Management

  • Coordinate with general contractors to establish permanent utility accounts and connections for newly permitted sites.
  • Ensure execution of proper documentation and process for every project.
  • Ensure issue of close out checklist and submission of close out documents.
  • Gather and resolve fee information from municipalities and public utilities.
  • Assist the internal team to source new contractors and consultants as needed to support the continued growth of the brand in new and existing markets.
  • Reconciliation validation to ensure completed work matches approved scope of work order and invoice charges and that final invoice has been submitted to AP for payment processing.
 

Facilities Support

  • Support facilities maintenance team for the general upkeep and maintenance of buildings as needed.
  • Assist as needed in the management and routing of service requests received through a third-party facilities platform for facilities related repair & maintenance needs.
  • Assist with the management of the annual Capital plan and budget as needed.
  • Assist with special projects and additional tasks as needed.
 

Requirements:

  • Minimum of 5 years’ experience in a Facilities Management role (must have multi-unit experience). 
  • Advanced computer technical skills (such as MS Excel, MS Word, MS PPT).
  • Ability to multi-task and communicate clearly to all levels of internal management.
  • Excellent problem solving and critical thinking.
  • Strong attention to detail.
  • This role is expected to have independent judgment.
  • Well-versed in technical/engineering operations and facilities management best practices.
  • May be required to be “on call” after hours to respond to emergency maintenance situations. 
  • Ability to respond in a timely manner to requests by e-mail or telephone for facilities support. 
  • Documents, tracks, and monitors assigned requests to ensure prompt resolution.  
  • Relies on experience and judgment to plan and accomplish goals.  
  • High School Diploma Required.

What We Bring to the Table

  • No late nights! Hours of Operation: 8a-5p Mon.-Fri. 
  • Vacation Time: Because we believe in a work-life balance
  • Pet Insurance: To keep your furry friends healthy and happy
  • Free Car Washes: Because we like to keep things sparkling
  • Internal Professional Development: Because your growth is a priority
  • Top-Notch Benefits: Including health, dental, and vision insurance to eligible team members
  • Competitive Earnings: 55K-60K Annual Base; To commensurate with experience
  • Company Matching 401(k) Plan: To help you build your financial future
  • Additional Coverages: For life, short-term, and long-term disability; for your peace of mind
  • Flexible Spending Account (FSA): For medical and child expenses, so you can take care of what matters most
#INDCorp

Apply: Real Estate and Facilities Coordinator
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

Cover Letter*
What’s your highest level of education completed?
College or University
LinkedInLinkedIn profile URL:
What languages do you speak fluently?
Desired salary
Earliest start date?
In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye!
Are you authorized to work in the U.S.?*
Are you willing to submit to a full background check including DMV?*
How did you hear about this opportunity? (If referred by a WhiteWater Express team member, please provide their full name and location in the textbox below.)
Are you able to commit to reporting to our office daily at 106 Vintage Blvd, Houston, TX 77070? This position is not remote, so regular presence in the office is required.*
When reviewing the description for this position, what do you feel is a fair compensation for this role?
True or False: I have over 5 years of experience in a facilities coordinator role.
On a scale of 1 to 10, with 1 being basic and 10 being advanced, how would you rate your computer literacy? Please provide examples or describe the types of tasks you're comfortable performing on the computer at your rated level.
On a scale of 1 to 10, how would you rate your proficiency in Microsoft Excel? (1-10)
When can you start?
True or False: I have experience managing multiple facilities or locations simultaneously.
True or False: I have handled real estate entitlements and the permit application process in my previous roles.
Have you ever coordinated with contractors and vendors on facility or construction projects? (Yes/No)*
Do you have experience using project management or facilities management software? If so, please describe the software you have used.
Have you ever had to respond to emergency maintenance situations outside of regular working hours? (Yes/No)*
Do you have a high school diploma or equivalent? (Yes/No)
How many facilities have you managed at once in your previous roles? (Enter a number)
In your last position, how many projects did you successfully complete in a year? (Enter a number)
Are you able to perform the essential functions of the job with or without reasonable accommodations?
If you require any reasonable accommodations, please let us know so we can discuss how we can best support you.
Are there any specific accommodations you have needed in the past to perform your job effectively?
Have you ever been convicted of, or pleaded guilty or no contest to, a felony or misdemeanor? Please exclude any convictions that have been sealed, expunged, or statutorily eradicated. Answering 'yes' does not automatically disqualify you from employment; each case is considered based on its relevance to the responsibilities of the position.*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Human Check*