Accounts Payable Specialist

Houston, TX

Full Time

WX999 - Finance

Experienced

Accounts Payable Specialist

At WhiteWater Express, we are more than just a car wash; we are a company built on respect, communication, and a passion for people. Our dedicated team members are leaders within the company, and we believe that personal growth is the key to our organizational success. If you are a self-starter, motivated, and ready to take on new challenges, we want you to succeed with us, as a part of a rapidly growing business.

Position Overview

We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our finance team. The AP Specialist will be responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate invoice coding and approvals. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

Invoice Processing & Payments:

Review and process vendor invoices, ensuring accuracy and proper coding.
Verify invoice approvals, coding and documentation in AP Automation/Approval system (Limited manual AP invoice entry)
Review and approve company purchasing card transactions, ensuring appropriate documentation is attached with correct coding
Input entries into our Utility Stat Log for assigned locations, ensuring all location entries are completed monthly
Prepare assigned vendor weekly payment runs

Reconciliation & Reporting:

Reconcile accounts payable transactions and vendor statements, resolving discrepancies in a timely manner
Assist with month-end closing by verifying utility stat logs are complete and up to date
Maintain AP aging reports and follow up on outstanding invoices.

Vendor & Internal Communication:

Respond to vendor inquiries regarding payment status, invoice discrepancies, and account reconciliations.
Work closely with internal departments to resolve invoicing issues and ensure proper expense allocation.
Assist with new vendor setup, ensuring compliance with company policies and tax regulations.

Compliance & Process Improvement:

Maintain compliance with company policies, IRS regulations (including 1099 reporting), and accounting best practices.
Identify opportunities for process improvements and automation to enhance efficiency.
Ensure proper documentation and record-keeping in accordance with audit requirements.

Qualifications

Experience: 2+ years of experience in accounts payable or a similar accounting role
Technical Skills: Proficiency in accounting software (e.g., Sage Intact, SAP, Oracle, QuickBooks, NetSuite),Microsoft Excel and Google Sheets
Knowledge: Understanding of AP processes and internal controls.
Soft Skills: Strong attention to detail, problem-solving skills, and ability to multitask
Communication: Excellent written and verbal communication skills for interacting with vendors and internal teams
Time Management: Ability to meet deadlines and prioritize tasks effectively

Preferred Qualifications:

Experience working with ERP systems and AP automation tools
Familiarity with multi-entity or multi-location accounting structures
Knowledge of sales and use tax as it relates to vendor invoices

Benefits

Competitive Compensation in Base and Bonus Potential
Comprehensive Health Benefits (Medical, Dental & Vision)
Pet Insurance available
Employees accrue Paid Time Off from their first day of employment. The company also observes paid holidays.
401(k) Retirement Plan with Company Match
Company-Paid Life Insurance
Pathways to Advancement
Free Weekly Car Washes

Our employees are our most valuable asset. We only employ the best people in the service industry who embrace new challenges with enthusiasm. If you are looking for professional development with advancement opportunities in a fast-growing organization, come join our Team!

#INDCorp

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Welcome to WhiteWater Express

Where people power our success!

We're not just in business; we're in the business of PEOPLE. At our core, we stand tall on the pillars of respect, communication, and a collective fervor for people and leadership.

But here's what sets us apart: we've crafted a culture that ignites excitement, fosters engagement, and fuels personal growth and development. These elements aren't just words; they're the heartbeat of our triumphs.

Join us in a journey where people drive innovation, growth, and incredible achievements. At WhiteWater Express, YOU are the force behind our remarkable success. Welcome to a workplace that elevates you.

Come Work Where Leaders are Grown!

Accounts Payable Specialist

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